Holiday Parties are Just Around the Corner - Everything to Know Before You Start Planning
Nov 4, 2024
How to create memorable experiences with event manager, Trista Rapp of Modern Rentals
Believe it or not, holiday-party season is quickly approaching and it's time to begin planning. Whether planning an event for your company holiday celebration or a gathering for your friends and family, there are some important considerations to keep in mind in order to keep your event chic, thoughtful and fun.
To help you get started with your holiday planning, we sat down with our trusted event rental partner, Modern Rentals, to learn everything you need to know about planning the perfect holiday party. Read on to learn everything that Event Manager, Trista Rapp, had to say.
WinSport: Can you tell us a little about your background and your role at Modern Rentals?
Trista: I'm an Event Manager in the Event Production and Design division at Modern Rentals. With a business background influenced by fashion, music, and interior design/architecture, I have a passion for creating unforgettable experiences. I love bringing people together while crafting stunning ambiances that engage all five senses.
WinSport: Which décor items do you see becoming more popular, and what do you anticipate will continue to trend in 2025?
Trista: I see restaurant-style soft seating really taking off—people love that comfy, inviting feel! We're also experimenting with textures in linens and napkins, like rich velvets and grainy fabrics that add a unique touch to events. Faux plants and trees are becoming go-to items for filling spaces and bringing in an earthy vibe.
WinSport: Are there any holiday trends that you see becoming less popular?
Trista: Traditional 'Classic Christmas' décor is stepping aside as people embrace more playful, creative themes for the holiday season. Instead of sticking to the usual reds and greens, we’re seeing bold, modern designs that reflect individuality and fun. From unconventional color schemes to imaginative materials, holiday décor is evolving with fresh, less traditional approaches.
WinSport: What is the importance of a party theme? Do you think themes are becoming more popular, or are people moving away from them?
Trista: Themes are incredibly valuable because they provide direction and a creative framework for the entire event. They help tie all elements together and create an atmosphere that stands out. The trend of using themes is definitely growing! People love the immersive experience that transports them to a different world.
WinSport: What are some of your favorite party themes?
Trista: Chic Country Club, Country Rodeo, Disneyworld, Studio 54, Black & White, and Nostalgic themes (60s-90s).
WinSport: What are some common party rental items that people often forget when planning a large holiday event?
Trista: Seating, seating, and more seating! Holiday parties often focus on food and drinks, but many hosts overlook providing enough seating for their guests. We recommend having 15 seats for every 20 guests for a cocktail-reception style event. Soft seating is another overlooked element, but it’s always nice to incorporate a few lounge areas for guests to relax in. Perch points are equally important—guests need places to put down their drinks and mingle, so it’s essential to have enough for larger groups.
WinSport: When is the best time of year to begin planning a holiday party? Can you start too early?
Trista: It’s never too early to start planning! The holiday season is one of the busiest times of the year, so the earlier you begin organizing, reserving rentals, and making purchases, the more options and flexibility you'll have. Starting in September is ideal, but if you’re eager, you can even get started as early as January!
WinSport: What is your favorite holiday trend?
Trista: A monochromatic holiday vibe! It creates a cozy yet stylish atmosphere by sticking to one color or different shades of the same color. This approach lets textures and details shine while giving the space a cohesive, luxurious feel. When paired with twinkling lights, it creates a warm and inviting ambiance that’s both flexible and elegant.
WinSport: What’s the #1 thing you recommend to clients planning a holiday party?
Trista: Don’t overthink it! The most important part of any party is inviting people who bring joy and light to the celebration.
WinSport: What’s your favorite item in your catalog?
Trista: Our Wood 4’x8’ Walls! They're incredibly versatile and can be customized endlessly with decals, making each setup feel like a completely new experience. No two events ever look the same when you incorporate them.
Are you interested in booking a holiday event this season? Consider WinSport as your next event venue. To inquire about availability and pricing, reach out to our Sales Team at [email protected].